Using Referenced Photos To Exclude Photos From iCloud (#1741)

Using Referenced Photos To Exclude Photos From iCloud (#1741)


So when you’re using Photos app and iCloud
Photo Library everything in your library is synced to iCloud and it’s available on all
of your devices. If you have two Macs, an iPad, and an iPhone
your Photo’s library should be the same across all of those. But every once in awhile you may want to have
a photo on your Mac in your library that’s not stored in iCloud. Now one way to do this is to create multiple
libraries. You have your main library and that’s the
one that’s stored on iCloud. You have, maybe, a secondary library that’s
for work projects or maybe if you’re a semi-pro photographer you have a library for each wedding
or event that you take pictures for and that’s not part of your main iCloud photo library. But there’s a way to do it all in your regular
Photo library. You see, if I were to add a photo here then
it would also appear here, which this is iCloud.com, showing the same album here, the test album,
and you can see there’s four items here and four items there. Anything I would add to one then would be
shown on the other. This is showing me directly what’s available
on iCloud and this is showing me my local library which is synced to iCloud. But there is a way to add a photo here and
not have it appear in iCloud. The way to do that is you go to Photos, Preferences,
and there’s an option here under General for Importing. It’s Copy items to the Photos Library. When you do that, you drag and drop a photo
in or import it from any source, it’s going to make a copy of that, put it in your Photos
library and that will then be synced with iCloud. But, if you turn that off then anything from
that point on that you import will only be locally on your Mac. Not only that, but the photo actually won’t
move. So it’s already in a folder then it won’t
be moved from there. So, for instance, here I’ve got an image in
a Finder folder. I’m going to drag and drop that into this
album. It’s going to import it in. I can see there’s five photos there. So it did two things differently. One is that it didn’t copy this photo. This photo is still only available here and
only there. It’s not in the Photos library. So it’s not taking up twice the space. The other thing it did is because of that
it’s not going to sync that to iCloud. So when I look at the iCloud list here you
can see it’s not adding it there. It’s not available there. I can add a whole bunch of photos. I can add a whole album full of photos with
this option turned Off and those things will not make it to the iCloud Photo Library even
though they will be part of that same library only on that one Mac. Now it’s important to remember that you need
to turn that off in order for things to be normal again. So I can go back into Preferences here, turn
it off by checking it, so now it’s back to normal. Now anything that I add will actually get
added there. So let me add this picture here to this album
and if I wait long enough eventually it will actually appear here. There it is. So you can see it added this new picture there
as normal. But this other picture is not there. It’s not in my Photo library on my Mac. It’s an external photo that actually listed
here along with my other ones. Now there’s one more thing that you should
know about this. That is that there’s a way to reverse the
process. So this photo is here. Maybe I accidentally did it. Maybe I forgot that I had the setting turned
off, unchecked, and I brought a photo in. Now what can I do? Well, you can go to File, Consolidate. You do that with the photo you want brought
in as a regular photo in your iCloud library selected. So for instance if I select this one here
and I say Consolidate it says No they’re already stored in the library. If I select this one and I say Consolidate
it will say it’s going to copy the original file into the Photos library. I’ll hit Copy and now it will bring it there
and you can see it uploaded it to iCloud as well. So it’s an interesting, handy little thing
to allow you to use one library on your Mac and have both photos that are synced to iCloud
and some photos that are also not synced to iCloud. But it’s important for you understand all
the ramifications of how that photo is not part of your library. It’s an external file that’s kind of linked
into your library so it’s visible. It’s kind of handy in a variety of situations. It’s something you should know about if you
use Photos often.

Dereck Turner

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