Managing Storage On iOS Devices (MacMost Now 858)


Hi this is Gary with MacMost Now. On today’s
episode let’s look at managing storage on your iOS devices. Now if I sync my iOS device with my Mac or
PC in iTunes, I can see it here on the left and I can select it, then along the bottom
I get this bar here that tells me all the different things that are on it. I can kind
of get a general idea of this much used by Apps, by photos, by video and audio there.
There is always this big Other thing here which is something you really can’t micro
manage at the iTunes level. Under Apps I can also see the apps here I’ve
got and the sizes. Then I can also scroll to the bottom and see only the apps that actually
have documents that can transfer back and forth with iTunes. So it is not all apps but
I can click on some and then get some information here about say the files that are on there. Then I can go into Music and Movies and TV
Shows and Podcasts and kind of manage what is on my iOS device that way. So you can do a lot more on your iOS device.
I’m going to use the iPhone here as an example but it works on the iPad too. I’m going to
go into the Settings app. Under there go to General and then Usage. Under Usage I can see here the storage used
by each app. So this pretty much represents that “Other” section that we saw in iTunes.
It sorts it in order here. So I can see that I’m using the most space on the iPhone here
with Audible, with a bunch of audiobooks there. The second most are Photos & Camera. So what exactly is being used by each one.
Well you can actually select each one and it will show you. Now for most of them you
are going to get simply Documents & Data. Most third party apps are just going to have
everything basically lumped under that one category. There is nothing you can really
do except delete the app right then and there. But other apps, particularly the Apple ones,
will have more information. For instance under Photos & Camera it actually breaks it up into
three sections; Camera Roll, Photo Library, which are photos synced from the Mac, and
Photo Stream. You saw there are really no options there, but other ones will have options. For instance if we go to Podcasts we actually
see everything per Podcast basis and I can hit the Edit button there and actually select
something and delete it. So I can do that even though I am not running the Podcast app
right now. I can delete it right from this section here. Usually only the top ones are shown. I have
to tap Show All Apps and I can see more. I can see videos. For instance I have the same
editing ability here. Under iBooks though it is only Documents & Data there. So it really depends on the specific app and
you can kind of browse through it and see what it is that you’ve got and see if there
is anything worth deleting. Now in a lot of cases you are thinking like
in Twitter there’s no files. You are not saving any files or creating things like you would
say in Pages and Numbers or using photos. But there is still settings, there is still
caches, there is still things it remembers, so it will put that under Documents & Data. In general you don’t want to delete anything
unless you know what is there. For instance settings and things might go away for an app
if you just go ahead and just delete it. If you look through them sometimes you find
some interesting things. For instance Safari doesn’t say Documents & Data but it tells
you what it has stored in its Offline Reading List. You can edit and basically remove everything
in the Offline Reading List right through here. So if you see an app that just says Documents
& Data and it’s taking up a lot of space and there is no option to edit what is in there
then you have to go to the App to actually manage what is there. For instance in Audible I would just go in
and see which books I have downloaded to my iPhone and if I’ve already finished with a
book I can remove it from within Audible. If I’m looking at Pages I can see which documents
I’ve got there and I can delete some of those documents. So for all the apps that don’t
have direct controls there usually you have control inside the app and how you do it depends
on what the app is and how the app works. At least by using this Usage list here you
can see which apps are using up the most space and then you can go into them and fix the
problem. For instance you may have downloaded a few audiobooks and forgotten that they are
there and then wonder why your space is being taken up by a lot of Documents & Data and
this will help you identify the problem. Then you can go into Audible and remove some of
them. The same thing with photos, the same thing with other graphics program. You may
play around with a graphics program or music program and fill up a lot of space with it
and then forget to remove those documents you no longer need. So I hope you found this useful. Until next
time this is Gary with MacMost Now.

Dereck Turner

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