Choosing What To Sync (MacMost Now 808)

Choosing What To Sync (MacMost Now 808)


Hi this is Gary with MacMost Now. On today’s
episode let’s talk about how to select what to sync to your iOS device. I’ve been getting a lot of questions recently
about people trying to figure out how to sync what they want to their iOS device particularly
when they have more than one, say an iPhone and an iPad. They want some music on one and
some music on another, some apps on one and some apps on another. Well it is very easy
to do as long as you understand the settings in iTunes and also the settings on your device. Now let’s start here in iTunes. I have an
old iPhone plugged in here to sync. I want to examine what is one it and how to sync
things to it. I can click here on the iPhone and jump right to it. I’d rather go to the
sidebar, so I choose View Sidebar, and I select it. I can see clearly what devices I have
connected. Once I do I can see at the top here the different
sections of all the syncing preps. It starts with Summary, Info, Apps, etc. It is very
important that you have this selected and you’ve identified these at the top in order
to dig down into the settings. Let’s start here on this Summary page, the
most important one. Here is where at the bottom you will find all sorts of information about
how you are going to sync. One of the things here is whether or not it automatically syncs
when you are connected, whether you can allow WiFi syncing. Things like that. You can also
choose some other functions but for this example I am going to leave everything here turned
off. Let’s make it as simple as possible so we can dig down into the individual settings. So let’s start with Music. Music is the easiest
because it is pretty straight forward. Now in order to sync music from your iTunes collection
to the iPhone you need to turn on Sync Music, so check it up there, and you can choose between
the Entire music library which works if you have a small library and you just want everything
on your device, or you can check off Selected playlists, artists, albums, and genres. Now
you can basically go through here and select exactly what you want. So if you want a certain
artist to sync you can check them off here. Specific albums. You can also select Playlists.
So you could go in iTunes and make a playlist of the music you want on your device, or several
playlists, and just choose to sync those playlists and the songs there will sync. Now it is important to note that you won’t
get duplicates. So for instance if I had a playlist of my favorite songs and some of
those included some Beatles songs, by checking both Beatles and that playlist I don’t get
the songs twice. I get the songs once but the playlist will be there and I can play
it and I can also go to the Beatles as a group or album and play the songs there. So there
song is there once but you have multiple ways to access the song just as you do in iTunes
on your Mac. Now here is the key piece of information.
This setting is not a setting on your Mac. It is the setting for each individual device.
So if I have an iPad plugged in here as well as an iPhone and I switch to it and go to
the music section here, I can have different settings. So I can have two playlists, one
for my iPhone and one for my iPad, choose on the iPhone to Sync Music only starts a
playlist and check off the playlist for the iPhone and for the iPad do the same except
choose the playlist for the iPad, or any combination. I can choose specific groups, specific playlists
for each device. So your devices can have different music on them depending upon selections
for each device here. It is just important to choose your device here, choose music,
and then choose the settings for that device. Now the same is true for movies and TV shows. But let’s look at Apps. So Apps, the interface
looks very different because not only can you choose Apps to go on your device, but
you can arrange them here. I’m not going to go into that now but you can see how you can
click install and if it says install it means it is not installed on the device. Click install
and it will install it the next time you sync. If it says it is already installed then you
don’t need to do that but you can un-install it and when you sync it will remove it. You
can search for apps if you have a long list like I usually do or you can sort them in
different ways. You can set these different for your different devices. So I can choose
some apps to sync to an iPhone and some to sync to an iPod Touch and it remembers the
settings for each device as I plug it in and move between them here in iTunes. Now here is the really important thing. If
you look below this you will see a check box here for Automatically sync new apps. I thing
this is what gives people a lot of trouble. That is on by default. So you get a new app
on your iPhone and then you find that the next time you sync your iPad the app automatically
goes to it. That may not be what you want. So you want to make sure that you turn that
off and turn it off for each device. So I turn it off here for this iPhone and then
for the iPad it will be on for that iPad so I have to turn it off for that iPad as well.
When it is off you can manage your stuff a little bit better because it won’t automatically
be doing that. Finally we’ve got Photos. So Photos are interesting
because you have different things you can sync photos from. iTunes doesn’t handle photos
so it has to take photos from either iPhoto or from Folders. So you choose which one you
want to use. Most Mac users would choose iPhoto. Then you can do the same thing here. Choose
everything or Select, just like with music, albums, Events, and Faces. But we are not done quite yet because you
will still get content onto your iOS devices even if you did not intend for it to get there
because now we all use iCloud, and iCloud will actually put things onto your device
after you say purchase an app or get some music. So let’s take a look at settings in our iOS
device. I’m going to use my iPhone here and you go all the way down in your settings to
the iTunes and App Store setting. Now in here I’ve got several settings. Let’s assume you
are not using iTunes Match and that is off. You’ve still have things down below, Music,
Apps, and Books, for Automatic Downloads. So what happens here is you have these on
and say you purchase some new music or a book or an app, on another device. It automatically
will be added to your phone. So if you find that happening on your second
device or a device you share with somebody that is using the same Apple ID, like a child,
that’s why. You have to turn those off or you are automatically going to get new content
delivered to all you iOS devices. You have to do this for each one. So if you have an
iPad and an iPhone and you don’t want that to happen you have to go to both of them and
turn it off in both places. So there you go. I hope that gives you a clear
understanding about how to select what syncs to your iOS devices from your computer and
from the Cloud. Until next time this is Gary with MacMost
Now.

Dereck Turner

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