A Simple Trick to ORGANIZE Your Photos on Your Mac

A Simple Trick to ORGANIZE Your Photos on Your Mac

If you use the photos app that comes with
your Mac, then stayed tuned because I have an awesome trick to teach you today, which
will help show you which of the photos in your photos library have not already been
organized into albums, thus helping you do so, coming up next on Tech Talk America. [Music]
Recently I was doing a private lesson with this gentlemen, Nate Bennett. Hey, dude, thank you for having this issue. Nate called me; he had taken a class of mine
that I had already taught. If you haven’t seen it, I’ll give you
a link to it. It’s totally free, down below in the description
of the video. That class is called How to Finally Organize
Your Photos Library. He told me that he’d taken some of the steps
he’d gone through. He created some albums, some structure, but
then he came to me with this problem of, how do I know which of the photos in my library
are not already organized. It took me a minute or two. I did a quick little Google search and I came
to think, you know what? I bet a lot of other people at home are having
that same issue, so if you did, hit that Like button. We’re going to go to a quick cut and when
we come back, I’ll be on my desktop behind me. Alright folks, so the first step, if you have
not already done so, is you need to create that initial structure so that we have a place
to put all of your photos into the correct, corresponding albums. If you look here on the left-hand side of
my screen, here under where it says My Albums, there’s this little plus symbol. What you just want to do, if you haven’t
already done so, is to go through here and create new albums and then just title them
the way you would like your photos to be organized. For example, a lot of my clients like to have
an album with all of their family photos. Maybe they want another one with different
vacations all grouped together; whatever structure works for you, just create it. Doesn’t even matter if there isn’t any
content in those albums. All you need to do is create the structure. Then when you’re done with that – that’s
where this little search algorithm comes into play – what we’re going to do is we’re
going to really utilize a feature that is built into photos called a Smart Album to
show us all of those photos that are not already organized. Let’s go up here to the top left, under
File, and we’re going to go to New Smart Album. Now of course you can call this whatever you
want. For now, I’m just going to call this Unorganized
Pics. Now below ,we’re going to just create that
little algorithm. What we’re going to do is we’re going
to change this away from Photo and we’re going to go up here to Album. Then, where it says Is we’re going to change
that from Is to Is Not, and this we’re going to leave just the way it is. You can see right here it has found 44 photos
in my photo library that match that criteria. Let’s hit Okay and if you look over here
on the left-hand side, there is now a new smart album called Unorganized Pics. Now I can go through here and let’s say
I want to take this photo right here and I want to now organize it: I’m going to put
it into an album. This is one of my droning Provincetown videos,
still images from one of my videos. I’m going to just drop it into that album. You’ll notice that when I do so, it disappears
from this list. One of the things that I think is a secondary
benefit is just the pure gratification that you are going to get as you see this number
at the very top of my screen start to go down. What’s awesome about this is that now that
we have syncing ability¬ if you use the photo library feature in iCloud so that it does
sync all of your photos across your various devices. What’s awesome about this is that you could
go into this smart album on any of your devices, and just when you have some free time, just
move a few photos. Move them into this album, move them into
that album. Before you know it, this number will be, hopefully,
less than it is currently. ‘
Thank you so much for watching, everyone. I do hope you enjoyed this class. If you did, I really do greatly appreciate
it if you just take a moment, maybe leave me a little comment down below, hit that Like
button, share me on whatever social media platform you’re using these days. Also keep in mind that if you out there would
ever like to do a private lesson with yours truly ¬– I know it might sound silly to
some people that a YouTube guy, why would you do private lessons? The fact of the matter is that I do all of
this here from my second bedroom in my home. It’s cool. I get to have a lot of fun doing it. It’s really cool for me to get to be able
to affect so many different businesses, and educators, and students, and all different
sorts of different people globally. At the same time, there is a part of me that
really loves getting to hear your stories and work with you, so if you would ever care
to take a little private lesson with yours truly, as of today’s date, I have the pricing
set at $150 an hour. I’m going to try to keep it as reasonable
as I possibly can. If you would like to do so, all the information
is on my website, Techtalkamerica.com/privatelessons. Thanks for watching everyone this is David
A. Cox with Tech Talk America. Class dismissed.

Dereck Turner

100 thoughts on “A Simple Trick to ORGANIZE Your Photos on Your Mac

  1. pablo9364 says:

    Good video. Wish I could talk like this guy. He commands you to listen

  2. Kaylene Mower says:

    Thank you, very helpful

  3. Neil Attfield says:

    Brilliant. Really helpful tip.

  4. Harold Crisanto says:

    Are you a photographer?

  5. Willi Kampmann says:

    I’ve been doing this for some time. I switching from Aperture where by design every photo had to be in a project, and it really annoyed me that there are no projects in Photos. On the other hand, projects and albums had some overlapping functionality, so getting rid of projects made some sense I guess. I use smart albums a lot, so creating this album was an obvious and quick solution! It’s still super annoying that iOS doesn’t support these smart albums, though.

    As an aside: it seems you are targeting beginners with this video. At the beginning of the video you create a new album by clicking the plus in the side bar, but later you use the menu bar instead without explaining this. This is inconsistent and might confuse people.

  6. Ragh Nayak says:

    Hi David,
    Nice video….
    How do we link iphone photo from two device with different itune account and keep in one single place.?

  7. Earl Balentine says:

    Great info. I have 40k pics on my Mac and every time I looking for a pics would would take forever looking for the that one pics. Now I can start orginizing into photo albums, thx

  8. Ralph Bell says:

    Thanks David, your upbeat attitude and the way you seem to alway explain things in a way easy to understand and retain. keep up the good work!

  9. sraike says:

    Finally got around to organizing my photos and followed all your tips…MUCH BETTER! Thank you very much

  10. Scharlie Meeuws says:

    I have not got the option “ smart album”….is it a social upgrade?

  11. James Scarborough says:

    Great tip! Thank you!

  12. CLNA says:

    I had to restart the video because I was just staring at his eyes

  13. Eric Jordan says:

    Great help, thank you!

  14. Leo Joey says:

    holy wow sir are you [email protected]!!??!?!?!?
    OMFG THOSE EYES and beard

  15. DeAnna Mercado says:

    I'VE BEEN NEEDING THIS FOR SOOO LONG!!! Not having this ability almost wanted me to get a PC. smh..

  16. daisyrivas7 says:

    Thanks so much for the VERY helpful video, have been struggling with this issue!

  17. Stu M. says:

    Thanks for the info. Very helpful! I’m switching from PC to Mac and the photos library has been very confusing.

  18. Tracey O'Neill says:

    Really useful thank you..although i did find your baby blue eyes a tad distracting..just jealous!!

  19. William Buchanan says:

    great idea…been working just on the Ipad…didnt realize smart album existed.

  20. Molten Galaxy says:


  21. Marco Parra says:

    Bluest eyes ever!

  22. Scott Wallace says:

    Brilliant. Subscribed 🙂

  23. Roy Bailie says:

    Hey old Blue eyes. I have 13,000 unorganised photos. You have now given me hours of therapeutic organising. Thank you.

  24. Scott Wallace says:

    I don’t have a frame of reference for how big my collection is compared to others. For those willing, how many photos are in your collection? I’m at 20,000+. Which FEELS like too many!

  25. Ryan Koroscil says:

    This was the most helpful tip in the world. Thank you so much!

  26. Scott Wallace says:

    Question: When I drag and drop from the Smart Album created as described here into an existing album, also as described here, the pictures show up in that album, but they are not moved out of the Smart Album. It just links a copy to the album. In other words, the quantity of pics remains the same in the smart album as I "move" photos from the Smart Album to an existing album. Hard to see what I'm doing that's different, but creating such different behavior. I'm on Sierra still, so two OS's behind. Just so you know what hardware and OS version I have. Thanks!

  27. FrostByte says:

    Can you use the app on your mac to organize the photos on your iPhone? I hate tapping through thousands of photos on a small screen going back and fourth through albums trying to organize everything. You used to be able to arrange the apps on your device through iTunes but now you can't do that either and it makes life miserable.

  28. Roger Rabbit says:

    David do you have something similar when working On windows seven computer?

  29. J Ashton says:

    I can't stand iPhoto. Doesn't matter how many tutorials I have watched to get it to work to my liking…I still end up hating it.

  30. Holly V says:

    Awesome video! Thanks!

  31. Kevin Underwood says:

    Great tip, I am always wondering if I missed a picture in an album

  32. Tim Steffey says:

    Thank you! This is really helpful.

  33. christie bowman says:

    Captivating eyes! Great video as well!

  34. Angela D Mager says:

    I’m definitely going to get started organizing with this tip! Thanks!

  35. Joey Thomas says:

    Can you do this on an iPad?

  36. c Shep says:

    thank you, question about iCloud. WHY do I need it, if I back up regularly to a portable hard drive ?

  37. Benarim pikatt says:

    Your voice so sexy

  38. pieter Janssen says:

    thanks a million! the exact feature I was missing since migrating from Iphoto to photos.

  39. samuel hernandez says:

    tank u is helping a lost

  40. Zoe McKinley says:

    Hi David, I am having a complete nightmare with my photos. When I bring up photos it only has the album screen. I can't find an icon with 'my photos' which is making the task really difficult – any ideas?

  41. Viv Sharfman says:

    Good videos always. I have small organising problem and hope u can help. I have hundreds of pics of Gettysburg all over the place from different visits. I would like to create a special album and place them all in this. How do I do this simply. do I go thru each photo and drag and drop or can I somehow maybe batch and move the whole lot over and also can I put them into date mode. P_lease help would really like to have the whole lot together in a single album

  42. Helen Andrews says:

    Easy to follow

  43. Ron Nolan says:

    David, THANK YOU, THANK YOU, for this tip! I am so glad that you showed us a great way to organize photos without having to buy yet more utility software to accomplish what can be a daunting task of organizing photos. I have been wrestling with this for years! This makes my day!  

    As for the technicality of your video, you are speaking clearly, enunciating well, speaking at a rate that makes the video enjoyable to watch (not speaking hurriedly) and you explain each step very thoroughly! You did a great job here. A '10' ! 🙂

  44. Candy Spender-van Rood says:

    thank you!

  45. L C says:

    Just perfect. I’m about to embark on the mother of all cleanup exercises and this is just perfect timing for me. Thanks David🙏🏼👍🏽

  46. Yunus Shah says:

    hello from Mumbai , David thank you so much for all your videos I literally learnt Mac OS just by watching your videos. I have a question, what if a photo has already been added to an album and I see that photo in the main photos library , how can I know which album it has been added in ? would be brilliant to get an answer to that. thanks a ton.

  47. Derek Rowlands says:

    Great tutorial I am new to iMac very welcome help thank you

  48. Lynn Harrod says:

    Great tip! I was one of those people who wondered about this.

  49. Charles Vander Broek says:

    Really Helpful!

  50. Doug Weaver says:

    Great lesson? However, I was hoping to find a way to simply organize my photos and albums in chronological order.

  51. Mary beth Frain says:

    I have loads of work to do 😊😊😊

  52. Veronica Santos says:

    THANK YOU! So easy!

  53. Jay Capistrant says:

    Hi David, I'm a first time viewer. Nice job on explaining photo organization on my Mac. I hope to watch more not that I'm subscribed. Thanks, Jay

  54. Kristina SW says:

    AWESOME !!! just what I needed! <3

  55. LUCIFER says:

    Am I the only one who saw ex who I haven’t blocked yet

  56. H2O Oxygen Fashion says:

    Your eyes are so Blue! Did you edit them with Final Cut Pro? 😂 Beautiful 👀 striking Eyes

  57. Mark Gingrass says:

    Thanks David, now I have 3,800 pics to organize into albums. Ha ha. Guess when I am bored I will start to move them.

  58. Nashville Aquaponics says:

    Awesome video. I always stayed away from my iPhoto because it was a hot mess. Thanks, this got me thinking and back to being organized.

  59. Mike Hughes says:

    Thanks for the reverse logic!

  60. Joe Petri says:

    I have a TON of events created in my photos instead of Albums due to bulk imports from my iphone. For future reference is it better to create albums going forward or just importing my photos directly to the library which then creates events?

  61. Lynette Nolan says:

    Loved the video was a great help to me. i am going to look you up and look at all tutorials, thank you David

  62. Lynette Nolan says:

    Hi David, hope you can help? When i put photos into Albums they all dont delete from Unorganise Pic, so you can be putting the same photos in the Albums, hope this makes sense?

  63. M I says:

    Great vid, and I know of no other library software that would allow this level of multi-device organisation…

    …which basically means: clean once 'here', clean everywhere.

    It's a simple matter of mirroring this structure somewhere else, other than Photos for Mac, if that's what one wants.

  64. Paul Smith says:


  65. asianofshield says:

    oh my gosh. this is a lifesaver. thank you so much. i've been stressing on how i'd finally organize all my photos.

  66. Matias Was says:

    Great tip!! Thanks

  67. Alexandra Rees says:

    thank you! now i can start the daunting task of working through 14,000 photos!

  68. Jan Williams says:

    Great communicator. Thanks so much

  69. Maggie McGovern says:

    This works so well and thank you for the lesson. But, you say the photo, when transferred to an album doesn't show up in the "organise' file. That doesn't happen for me and I have lost track what I have transferred, although it will only transfer once. Any hints?

  70. Miriam Miriam says:

    Thank you! By any chance do you have a video that tells me how to move my photos into a safe place in the event my computer dies? I also seem to have more than one library so I don’t want to leaven any pictures out and at the same time not duplicate them in storing them. Help!

  71. Richard Lysakowski says:

    Thank you for the Simple Trick to Organize Photos

  72. mcsoupy says:

    Thank god! Thanks! For like ten years, I always hated apple photos because I couldn't put them in folders and then know afterwards which photos I'd moved already.

  73. Jeff Gustafsson says:

    Thank you! Now I can start using Apples photos with Icloud, been avoiding it for years!

  74. Patrice Romeo says:

    Summer goal= get my photos under control! Great video!

  75. Betty Ann Morris says:

    Thank you again.

  76. Maine North Woods Hunter says:

    what is the difference between photos and pictures on the Mac? I have both on my Mac? is there a reason to have 2 different names for the same thing? Thanks for any and all your help

  77. selphita says:


  78. Connie Murphy says:

    Very helpful. Thank you

  79. christine jewell says:

    I'm in transition from the PC world … love my new Mac, thanks for the tips!

  80. Marie McKinzey says:

    great video .

  81. Marialyce Denauski says:

    Good info, was mesmerized by David's eyes!

  82. C B says:

    my goodness. that eyes distract haha 🙂

  83. h shiv says:

    So i did a smart album for every year as I am going back and organizing and it worked great. But! When I went to check on "unorganized" photos via the smart album it still shows alllll the photos as "unorganized". Any ideas?

  84. Patricia Dixon says:

    Thank you for all your information sharing. Its alway helpful

  85. Terrence Handler says:

    very helpful. Thanks! I will be looking to see all that you have and share with my wife and friends. Nicely done.

  86. Ari Kimelman says:

    Exactly what I was looking for!

  87. Green Ghost says:

    my mac photos has no MY ALBUM OS X El Capitan 10.11.6 how come ?

  88. marshall branin says:

    "Ex's I haven't blocked yet"

  89. Linda Danku says:

    thank you

  90. TheLarryBrown says:

    In any kind of public speaking, especially recorded speaking, you want to avoid using "uh," as well as other annoying phrases like you know, you know what I mean, see what I mean, feel me, or does that make sense. Review this 5 minute video and count how many times you said "uh." Once you become aware of this issue, any time you hear anyone that should know better saying "uh," you know they are a rank amateur that should be better.

  91. Jake Newpher says:

    Love this feature thank you so much!

  92. Nicholas B says:

    That was super helpful – thanks

  93. M K says:

    Great help, thanks!

  94. Claire Walker says:

    Yes. Thank you!!!!!!

  95. Shark Shark says:

    Thank you! You literally saved me, I have over 20k images in my iCloud, unorganized, and I was in despair before i learned your trick.

  96. emily miller says:

    omg you may have potentially changed my life

  97. Noreen Amolong says:

    Thank you so much!!! I had so much anxiety trying to figure this out on my own!

  98. Luiz Mayeiro Junior says:


  99. Ben Huys says:

    As much as is possible by a heterosexual-orientated male, I love you for making this. Thank you!

  100. kimbosrango says:

    Totaly unrelated but you have beautiful eyes. Great video as well

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